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R-MACC
: RETAIL MACC
This Integrated product meets the
needs of Retail Companies by providing systems for the Sales Outlets
and for the Back Office and the complete communication and control
facilities between them.
When the Branches and the central
system are not connected online the system provides for a Push
and Pull synchronisation and update technique. The system Pulls
all the branch data (Sales, transfers and then Pushes into the
Branches incoming transfers, new prices, new items etc…).
This way the central system maintains a full copy of the Branch
data and keeps control on the pricing and new items by restricting
this function to the head office.
This complete system is composed
of several integrated modules some of which can be operated as
standalone systems.
A - THE SALES OUTLET
MODULES ARE :
- Point of Sales system including
:
- Sales Invoice
- Settlement
- Returns
- Day end closing
- Outlet Back Office
- Stock Receiving and Transfers
- Accounting Preparation
- Communication to other branches and Head Office
B - MACC BACK OFFICE MODULES
- Communication with Outlets
- Company stock control and sales reporting.
- General Accounting
- Foreign purchases and automatic landing of goods
- Budget and financial Reporting
- Bank statement reconciliations
- Payroll
- Fixed Assets management
- Human Resources
- Time and attendance system
POINT
OF SALES (POS)
SYSTEM FEATURES
The POS system has the full functionalities
required to handle the customer checkout needs as well as outlet
controls and back office function links.
- Fully programmable in Database
language to allow customisation
- Maintains the stock database
on-line
- Several cashiers may be
active at same time to allow for single or Network environment.
- Full functionality to cancel,
return etc... .
- Multicurrency settlement.
- Snapshot summary during
the day
- Full daily closing procedure
- Link to local Back Office
System
- Two way Link to Central
system for push/pull of data.
INTER-COMPANY
DATA MANAGEMENT
In order to provide for a secured
data manipulation between the various branches and the head office
the following procedure has been developed :
- The Head Office system acts as
the Central Control for many functions in the system. The following
functions are reserved for the Head Office system :
§ Creation of new items, suppliers,
units
§ Price changes
§ Customer credit limit
- Each entity (Branch operation
or warehouse) can operate on standalone basis during the day.
- Transfers to other locations are
done and the system retains a copy of the transfer details to
be sent for the location concerned.
- At end of day all the outlets
call the Head Office system for automatic transfer of all daily
movements to the central system.
The data transfer is done in Database to Database mode to ensure
data integrity. If the line fails the database automatically rolls
back and restarts the operation without user intervention.
- Once all the branch data has been
pulled in then the Central system prepares data to be sent to
the individual Branches namely New items, prices… and the
copy of the transfer vouchers they are receiving. The Branches
are then called (usually the next morning) and all the relevant
data transmitted for updating.
- At the branches the users update
their system data and open the transfer vouchers and confirms
them. In case of actual receipt discrepancy they are not allowed
to change the transfer but instead put the actual quantity received
and the system generates a return voucher with the difference.
- The above procedures with associated
control reports provide for a very secure system for maintaining
the Branch operations. At the same time the Head Office retains
a full copy of all the branch operations and the reporting and
analysis needed.
THE
REPORTS
1. Daily sales
summary by department
2. Daily cash summary by currency
3. Detailed sales summary by item
4. Items reaching zero stock
5. Items with negative stock (exceptions)
6. Daily Receipts from and transfers
7. Audit file for dispatch to central
8. Update of items and for prices
INVOICING AND ACCOUNTS RECEIVABLE REPORTS
- INVOICES
ISSUED (PREPRINTED) ARABIC OR ENGLISH).
- LIST OF CUSTOMERS BY AREA OR SALESMAN
- LIST OF CUSTOMERS (NUMERICAL ORDER/ALPHA ORDER)
- PRICE LIST
- DISCOUNTS SCHEDULE
- DAILY LIST OF INVOICES
- DAILY LIST OF INVOICES BY SALESMAN
- MONTHLY LIST OF INVOICES
- DAILY SALES AND COLLECTIONS SUMMARY
- DAILY JOURNAL OF MOVEMENTS ( Interface to General Accounts)
- CUSTOMER STATEMENT OF ACCOUNT ON SCREEN
or ON REGULAR PAPER
or ON PRE-PRINTED FORMS
- AGING OF CUSTOMER ACCOUNTS RECEIVABLE
- SALES COMMISSION BY SALESMAN
- SALES COMMISSION SUMMARY
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